Personal Assistant to Chief Director – QA, Department of Human Settlements – Refs/008998

  • Reference Number : refs/008998
  • Directorate : Project Quality Assurance & Technical Support
  • Number of Posts : 1
  • Package : R 257 508.00 Per annum
  • Enquiries : Ms. Miyelani Tshabalala 0636914046

Requirements :

Matric plus Secretarial Diploma/NQF Level 5, 3 – 5 years’ experience in rendering support services to a Senior Manager. Competencies: language skills and strong interpersonal skills; good telephone etiquette; high level computer skills, organizing and writing skills, detail orientated, time management, communication and conflict handling skills

Duties :

Provide a professional secretariat support function; general office administration, which includes but not limited to: receive telephone calls and exercise discretion; handle queries; perform advanced typing; liaise with key customers and stakeholders; ensure effective flow of information and documents to and from the unit. Diary management: arrange and schedule meetings; confirm appointments; preparation of agendas and record keeping of meetings; book venues and handle logistical arrangements for meetings and workshops. Report writing; manage the overall procurement processes for the unit; ensure the safekeeping of all documentation in the office in line with relevant legislation and policies; develop and manage a register of all incoming and outgoing documents in line with the business objectives of the Department and, conduct follow-ups with reports. Be proficient in the use of Microsoft applications such as excel, power point, word, Outlook.

Notes :

  • No late applications will be considered. No faxed or emailed applications will be accepted. People with disabilities are encouraged to apply. It is our intention to promote representivity (race, gender and disability) in the Public Service through the filling of these posts. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
  • Applications should be submitted strictly online via Disability Connect or at http://professionaljobcentre.gpg.gov.za and it should be accompanied by a Z83, comprehensive Curriculum Vitae (CV) as well as certified copies of qualifications, Identity and valid driver’s license (where driving/travelling is an inherent requirement of the job). Correspondence will only be limited to shortlisted candidates. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful. Following the interview and exercise, the selection panel will recommend candidates to attend a generic management competency assessment (in compliance with the DPSA Directive on the implementation of competency based assessments). The competency assessment will be testing generic management and development for SMS posts. The Department reserves the right not to make appointment(s) to the advertised post(s).

Employer : Department of Human Settlements

Location : Johannesburg

Closing Date : 21-06-2021

Criteria Questions
Do you have Matric plus a Secretarial Diploma /NQF Level 5?
Do you have 3 – 5 years experience in rendering support services to senior managers?
Are you detail orientated, have good telephone etiquette, excellent communication skills , organizing and report writing skills?
Are you proficient in the use of Microsoft packages? Such as Microsoft Word, Excell, Outlook and PowerPoint?

Please Note :

Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.

Please note: 

Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.

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Download Z83 here